It is crucial that you make sure everything happens at the correct time and in the correct order for a successful party. Every aspect of the party should run smoothly and effortlessly into one another then gradually build to a big crescendo at the end. I have seen so many parties completely killed because the host turns all the lights on and wants to make a speech at 10.30pm when the dance floor is packed. It can be nice to make a small speech at your party but the most important thing here is to make sure it is not done in the peak dancing time. This will interrupt the dancing and it will be difficult to get people back dancing again afterwards. I would recommend making a small speech at the beginning of your party once everyone has arrived. That way you can mention the buffet and anything else you want to mention like the guest book, photo booth or free bar for example.
Peak dancing time is approximately 10pm – Midnight and there should be no interruptions between these times. It is the time when your guests are most likely to dance and everything should revolve around these two hours. It’s when your DJ will be gradually building momentum to then play the real big tunes most likely to get your guests dancing.
The food needs to be served as early as possible. Wait for everyone to arrive then don’t waste time with the food. You would have mentioned that there will be food on the invite so hopefully your guests would have planned for this. If you are doing the food yourself the added benefit of this is that the earlier you serve the food the fresher and more inviting it will be. Nobody likes curled up crusty sandwiches or prawns and crabsticks that have been sitting at room temperature for three hours! Ask your DJ to announce that the buffet is ready, make sure you have something hot on the table which smells and looks delicious and watch the food fly off the table.
Having some food early on will definitely put your guests in the mood for a dance. It shows that you have made an effort too and your guests will appreciate that.
When you think everyone has finished eating dim the lights a bit more. Combine this with a classic chart hit, more volume, some alcohol and watch the dance floor fill up. The best parties always end on a high with people wanting more. It is very much your DJ’s job to play the right tunes at the right time to achieve this but you can definitely help by making sure there are no interruptions during this period. Definitely avoid speeches, announcements, turning the lights on and serving food. It is definitely better to finish your party earlier on a high than to drag the party on with only a handful of people left at the end. It is worth thinking about who will be attending your party and setting an appropriate finish time.
Getting the timing right at your party is a very important factor in the success of your night. Don’t leave it to chance.